Problem definition and goal
Part of building network infrastructure for telecommunication operators is creating a lot of different documents like lease contracts, CAD drawings, measurements, installation materials, and so on. When the telecommunication site is operational, other activities like site revisions are performed which generate further documentation.
All these documents were previously stored on a single shared drive and as the volume of documents grew, it became harder and harder to find the right ones. To work around this problem, users started to create their own folder hierarchies, which meant duplicating some of the documents. The shared drive also had other problems, like lack of full-text search, no traceability, poor user rights management, and so on, which needed to be solved.
Structured and unstructured data
Duplication and quality assurance
Security and trackability
There was already a large set of documents stored in the shared drive, which had to be loaded to DMS without losing information about its categorization.